Intermediate School District 917

Evaluation Procedures

Nuts and Bolts of Eval Procedures

The district has 30 school days to complete a special education evaluation once consent is given
Each team member has specific roles and responsibilities (these are outlined on the Evaluations > Roles and Responsibilities page)
An evaluation summary meeting should be held prior to the 30 day deadline to provide time for edits and last minutes changes

A close-up of a shiny metal bolt with a hexagonal head rests on a wooden surface.

Per federal guidelines, the district has 30 school days to complete an evaluation once consent is received.

Day 1 of the testing period is either:

The day after a PWN is signed at an evaluation planning meeting
The day after a signed PWN is returned to the school by the parent/guardian
The 15th day after the form was mailed
- 15th day must be a school day
- If it’s not, testing period begins on the next school day after the 14th day.

A close-up of a form with fields for 'Date received' and 'Evaluation completion due', both showing MM/DD/YYYY format.

Sending home a PWN

IEP Manager tracks 14 calendar days from mailing date
Contact parent around Day 7 and Day 10 if no response
Site Admin Asst. will notify IEP Manager if PWN is received via mail
- Make sure Admin Asst gets signed form if it comes back in student’s backpack
Add date and finalize in SpEdForms:
- When form is signed and received OR
- Once 14 days have elapsed

Beginning the Testing Period

On Day 1, the IEP manager is responsible for emailing the entire evaluation team to notify them that the testing period has begun.

Include:

Student Full Name
Date PWN consent was received (or date of implied consent)
Deadline for each team member to submit their results to School Psychologist (Day 23)
Final Deadline (Day 30 or the meeting date, whichever comes 1st)

Day 15-20:
- Skim the report and notify the team of any missing sections
Day 17:
- Give Notice of Team Meeting for evaluation results meeting to Lead Teacher
Day 23:
- All data and write-ups are complete in SpEdForms
- Submit any remaining protocols or other paperwork to the Administrative Assistant
- School Psychologist will complete their own sections, consult with the team regarding the Eligibility Determination section, and organize the Needs and Adaptations sections
Day 27-Day 30:
- This should be your target date for the evaluation results meeting
1-2 days before meeting:
- IEP Manager reads and checks the entire report for final grammar/spelling edits and any missing pieces (checking against PWN)
- Print copies of the draft report for the meeting

Spedforms Template

School Psychologist will set up the evaluation template in SpEdForms
New templates will have all sections laid out but will be mostly blank if you click on them
Get in touch with the School Psychologist if:

A screenshot of an online evaluation report titled 'Johnny Alliance | Skill Focus | Evaluations Report'.